8 Tips to Get Your Project Description Right

Filed by team twago on March 22, 2010

If you decide to outsource some of your businesses to professional service providers, you need to find skilled experts to have it done. But a good start of the cooperation is not only up to the provider, you can go into the right direction by posting a useful project description.

The better your description is, the better the provider can imagine the need and understand your project. This way both sides can even before starting the project begin to think about the work and the best way to do it.

Time to tackle a project

To get the best offers for your project you need to describe it the best way possible. Only if providers like what they see, they will think about a proper offer. And the more offers you get and the better these offers are in regards to quality, the better you can decide and distinguish between them, and afterwords filter out your favourite, high quality service provider.

We have written down the 8 most important things to consider:

1. Detailed demands from the provider

Describe in detail what you expect from the provider, and what he needs to fulfil. Think beforehand what skills and qualifications he must have.

Some Work require other skills additionally, for instance if you are looking for a translator who has to write down the translation in a blog, he should know how to use blogs.

For example, if you want to set up a blog for you company, your preferred service provider should not only have excellent skills in WordPress but also know how to handle PHP, MySQL and HTML. If you’re not sure what expertise and which skills your project require, contact our twago support team: +49 (0)30 250 41 500.

2. Detailed description of your project

Take your time writing. The better the description of your project is, the better the provider can get an image of complexity and duration of the project.

Describe in detail what you expect as a result and what is necessary to reach it. The more you show, that you already thought about the project, the easier you get offers from providers. Providers want to know what to expect and how much time the project will take.

For instance, if you want to build up an online-shop, and the only sentence to describe it is “the Shop has to look like this www.John.Q.Public.com” is too unspecific. Especially behind an online shop there are so many time taking administrative duties and responsibilities that need to be done. How many products do you plan to sell? What payment methods will be offered? What database are you using? How are you managing storage and handling? Do you need any API connections to other programmes?

3. Protect your personal Information

Describe your project as detailed as possible, but be aware of who gets that information. The more attachments and notes you use for describing your project, the better the provider gets an image of what need to be done. But don’t be too handy with your personal and maybe worth protecting information.

If you’re planning to post a very confidential project and some relevant information of the project should not be public, we recommend the twago NDA (non-disclosure agreement) functionality in order to protect sensible project information. How to use NDA and what if offers to you as a customer, please read our detailed NDA article.

On twago you can choose between different levels of your personal settings. If you are not planning to sign up on a platform, tell the freelancers that you can give them more information on demand.

4. Set terms

Think previously about the terms for your project – what are you going to provide to the freelancer? (Design, Logos, Grafics, etc.) What are the providers need to create/design? What is the exact conceptual formulation?

In terms of the blog example we mentioned earlier. Should the wordpress coder also design the whole Layout and front-end structure? Or is it only the plain CMS installation on your server and the design is not relevant for this job? Unrealistic project descriptions and those with later surprises will only cause unrealistic offers from service providers and my lead to trouble if you ask for things which where not part of the job description.

The more the provider gets from the project description, the better he can think about what need to be done, and afterwards hand out an adequate offer and calculate needed time and costs.

5. Calculate the right budget

Take your time in thinking about the work schedule and amount of work the project will take. Some Projects sound very easy at first, but in the end they are pretty time-consuming and more complicated. Don’t frighten off the Providers with unrealistic price-guesses, outsourcing doesn’t mean price-dumping. Accredit the service and show them that the project and the work mean something to you.

You’re not sure what’s the right budget for your project? Contact the twago service team. We can help you.

6. Set contract-conditions

Determine by now provisos for the assignment. Don’t forget the payment arrangements. After all, you enlist a service, and especially a freelancer needs to know date and terms of the payment as he doesn’t have any contract security with an fix employer.

Do you pay hourly or in a lump sum? This is especially important after the first phase of implementation. After you gave feedback to the service provider, he or she can make the required changes. If the project has a fix price, the service provider should calculate this extra time. What is your obligation? What is the obligation from the provider? When do you pay? Do you use prepayment? You should also consider the method of payment. Do you want to transfer the money, draw a cheque or pay via PayPal?

The other thing is a proper insurance. Especially in the IT Business it is of highly value.

7. Calculate the time schedule

When do you need the project to be finished? After considering the amount of work you need to determine of how long the bidding phase will be. The longer the bidding phase, the more offers you will get but it also takes longer to start working and to finish the project. Tell the providers if the project is urgent so they can prepare better. Also take the feedback phase into consideration when planning the time.

8. Show that the project is of highly value for you

The better and the more in detail your project description is, the more the provider will believe that you really want to do the project and the easier he will send an offer. Let them know that you already took a lot of time thinking about the project and that you have a proper idea of the final of finished product. That way you show the provider, that you really want to realise your idea.

Do you need to have your project completed very fast? twago offers the possibility to highlight a project in the search for service providers. The highlighted project will appear on top of the search list longer. The so-called “High interest seal” attracts more service providers, enabling you to faster select you partner.

Like that you can discuss the project better with your provider and both sides have more fun to put it into action.

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About the Author ()

team twago brings you the best news about working online as a freelancer and finding the right freelancer for your projects. You can find tips, tricks and guidelines for using the twago freelance platform, plus much more. Team twago is made up of native speakers from several countries.

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