How to create your first invoice as a freelancer.
Creating and sending invoices to clients for services you have performed on freelance platforms like twago can be daunting for a first-time freelancer – but once again, the internet is here to save the day! There are now numerous resources online that take care of the heavy lifting for you, so you can spend more time on your projects and less time toiling in administrative hell.
Before sharing the best invoice resources available to you, let’s talk about what should be included in a general invoice:
1. Invoice header
Here you include basic information about yourself. If you have a business logo, place it to the left or right of your name.
- Your business name (use your first and last name if you don’t have a business name)
- Your business or personal address
- You contact telephone number
- Your email address
2. Client details
Whether you’re invoicing a company or an individual, it’s important to include the following information:
- Name of company or individual
- Address and telephone number
- Client email address
- VAT or ID number if applicable
3. Invoice details and information
On the left or right hand side add the following invoice information:
- Add an invoice number.
- Write “Invoice” followed by a number of your choice. If this is your first invoice, you could write “Invoice:001”.
- Invoice date
- Invoice due date (if you have decided upon a specific day of payment)
[Tweet “Invoicing made easy. Download this free invoice template on twago!”]
4. Payment details
Beneath the invoice info, add your payment terms:
- Payment mode (bank transfer, PayPal, etc.)
- When using twago and paying via twago SafePay, add this info here + project #ID
- Payment details (bank name, bank account number, etc.)
- Tax ID number (if applicable) – Laws vary by country
5. List your services
Create a 5 column table highlighting services rendered with the following headings:
- Services (Description of Work) List the task/job/service you performed (eg: Banner Design or Online Business Proposal)
- Date. Write the date the service was performed
- Quantity. Write how many words you wrote, how many hours you designed a logo for, how many pages were SEO optimized, etc
- Rate The rate you are charging for the services. Could be hourly or flat fee already agreed upon
- Fee. Write the amount you are charging for the service
Also calculate the total, including any tax or other fees.
|SERVICES||DATE OF SERVICES||QUANTITY||RATE||FEE|
|Translation of article "Quick Ways to Create an Invoice"||02/11/2019||300 words||€0.10 (per word)||€30|
|Logo Design (Acme Media)||05/11/2019||5 hours||€50 (per hour)||€300|
|SEO Assessment||06/11/2019||1 page||Flat Fee||€100|
|Taxes (or other fees)|
6. Other information
7. Use a free online invoice generator
To save you even more time, here are some great resources online that will generate invoices for you in seconds:
8. Download a sample invoice template
Ready to create your invoice now? Download this simple invoice template and then adjust according to your specific needs. Happy invoicing!
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