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Budget:

6,000 - 10,000

Posted on

8/2/12 11:44 PM

Buyer:

Bog***

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Description

I am looking for an experienced developer to build an app for iPhone, Android & Blackberry  which simply allows to enter purchase orders not on papers any longer, but on your apps or through the web browser. Please find attached a sample of a form how this will be structured. 

 

Background: The purpose of this app is running a film production. Team members are not allowed to create costs and order things or services until they are green lighted by the production manager or Line Producer. In the past, crew members had to get a quote from the provider, fill out a purchase order on paper, give it to the head of department, get a green light from the head of department, which then has to get a green light from the production manager and line-producer. After all hierarchies gave a green light for those costs, the requested item was ready for purchase. We basically want to do the same, but just through apps or through the web browser.

 

Use case. Hierarchy I.  An assistants or a service company generates a new Purchase Order (PO). (its important, that every PO has a unique ID-Number. There can't be an ID number twice.) After he finishes his PO (according to attached form) he presses the finish & send button. In this moment, the head of departments gets the PO to approve the PO. Until the moment, the head of department approves the PO, the assistant can edit or delete the PO any time.  Rights in this hierarchy:  generate a new PO edit before approval of Head of Department Cancel PO (in this case the ID becomes available again and goes back to the ID pool for new POs)

 

Hierarchy II: The head of department can green light the PO or make adjustments. After approving the PO no editing is possible any longer. Rights in this hierarchy:  generate a new PO edit before approval of Production Manager / Line-Producer Approve PO of the Hierarchy I Cancel PO (in this case the ID becomes available again and goes back to the ID pool for new PO's) Note: The hierarchy II ONLY receives and approves the PO of their department, not of the other department. 

 

Hierarchy III: The production manager can green light the PO or make adjustments. After approving the PO no editing is possible any longer. In the process of approving, the production manager also enters the account number. Below that I would also like to have a comment field for further notes of the production manager. Rights in this hierarchy:  generate a new PO edit before approval of Line-Producer Approve PO of Hierarchy II Cancel PO (in this case the ID becomes available again and goes back to the ID pool for new PO's) Note: The hierarchy III receives ALL PO's the moment they are created. However an approval is only possible after the approval of Hierarchy II. 

 

Hierarchy IV: The line producer can green light the PO or make adjustments. After approving the PO no editing is possible any longer. In the process of approving, the line-producer also enters the account number, if the production manager didn't do it. Below that I would also like to have a comment field for further notes of the line producer Rights in this hierarchy:  generate a new PO edit before approval of Producer Approve PO of Hierarchy III Cancel PO (in this case the ID becomes available again and goes back to the ID pool for new PO's) Note: The hierarchy IV receives ALL PO's the moment they are created. However an approval is only possible after the approval of Hierarchy III.

 

Hierarchy V: The producer can green light the PO or make adjustments. After approving the PO no editing is possible any longer.  Rights in this hierarchy:  generate a new PO edit before approval of Producer Approve PO of Hierarchy IV Cancel PO (in this case the ID becomes available again and goes back to the ID pool for new PO's) Note: The hierarchy V receives ALL PO's the moment they are created. However an approval is only possible after the approval of Hierarchy IV.  Since there is no hierarchy above the PO's of the producers will be approved by the Hierarchy IV.

 

Further Workflow: After the final approval of the PO through all hierarchies, the production accountant receives the PO via Email. The accountant can print the PO and put it into a binder. Alternatively there should be also a possibility to export all approved PO's into an Excel Sheet. A production accountant has to approve the PO as well.  

Key Facts

In the beginning of a project the administrator has to enter the global facts of the project in the web browser: Film title duration of project Participants with their contact information (Email) and allocation to the Hierarchies. I also don't want, that a Hierarchy IV & V have to approve everything. Therefore I want to have an Minimum Amount in the globals, when Hierarchy IV & V have to approve as well. (e.g. above an amount of 4000 USD hierarchy IV has to approve too)

 

Notification

I want that the relevant people get notified when an PO is created or approved. This shall happen through the app notification as well as via email.

 

Registration

After the administrator has created the group of persons who will participate at the Digital Purchase Order they will receive an email. Once they have downloaded the app or logged in in the web browser, they have to enter the project name, their email address and a temporary password. (which they can change immediately).

 

IF THERE ARE ANY QUESTIONS, PLEASE ASK ME.