Tool must track and manage Projects for Purchasing. Tool should help to keep the Overview over the active Projects and make the Life of the Buyer much easier.
Tool should be Web-based with future possibility to have a mobile app.
Basic tool should be ready after starting within 1-2 months.
Tool must have a supplier base running in the Background
New suppliers must be uploaded via Importfiles into the Tool by Admin-LvL
Existing Suppliers must be able to update by Admin-LvL
Supplier Rating needed
Has the supplier a valid LSA contract with us
Supplier performance, Auditrating, Issuerating, …
Tool must be able to Import Sales Data for a specific Project incl Updates (new revisions)
Volumes, Timelines, Takerates
Tool must be able to Import RnD Data for a specific Project incl Updates (new revisions)
Bill of Material
Tool must be able to send out semi-automatic Requests from Purchasing to selected Suppliers from the Supplier Base
Creating eMail with:
Projectdata, Partdata, Importfile for the Quote, defined Request-eMail-Text
Suppliers in BCC
Buyer only had to attach the correct Drawings and CAD-Data
Tool must be able to Import received Quotations from the requested Suppliers
Tool must be able to track the project completeley
Requests, Quotations, Declinations, Dates, Timelines, Workload for the Buyer(s), …
Tool must known all stuff from the first setup from a project to the final stage, means Tool must be able to keep older Revisions from a project. And this older revisions must be viewable but not work on able.
Tool must be able to create for the Buyer: Price comparisons, Sourcing Boards, Managment Reports, …
Tool must be able to track which supplier is nominated and inform them by mail -semiautomaticly-, send out thank you mails to the rest of the requested suppliers -semiautomaticly-.
Tool must be able to share the Quotation from the nominated supplier internaly with other Departments like e.g. Cost&Pricing, Projectmanagement.
Further stages / updates
Tool must have later a Mobile App Version with Management Reports
To see as a Manager where the projects stands
Project later on Functions
Dual-sourcing strategy plannings
Production Lotsize plannings
BoM analysis to verify that in older projects not the same parts in and sourced doubled … if the same parts are dublicated the new project must give a Attention to the Buyer and revers to the older project
And so on