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Budget (€) :

25,000 - 50,000

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1/30/20 1:50 PM

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I-    Background information

Although islands account for only 5% of the earth’s surface, they host 20% of terrestrial plants and vertebrates and 600 million people depend on island ecosystem services for their sustainable development. As they are particularly vulnerable to global changes, they face many issues: climate change impacts, pollution, extraordinary biological diversity in need of protection, invasive species, and habitat destruction. While those issues are not specific to islands, they are particularly emphasised on small islands. At the same time, the insular characteristic is a strength, becoming a fertile ground for technical, social, legal and sustainable innovation. Islands therefore share similar challenges with common solutions.

The NGO Small Islands Organisation (SMILO) supports small islands of less than 150km² towards the sustainable management of their territory and resources. SMILO aims to guarantee the good ecological and environmental status of an island, in balance with its human development. It bolsters integrated operations for the preservation of islands’ natural resources, in relation to water and sanitation, waste, energy, biodiversity, landscapes and heritage issues. The NGO developed a labelling process that gives an international recognition to the territories that are committed to a human development compatible with the environment. The "Sustainable Island" label thus aims to raise awareness on conservation issues on small islands, as well as to highlight the role of these "laboratory" territories, actors of the transition.

During the development phase of SMILO (2017-2021), 18 small islands are involved in this labeling process, located in Europe, the Mediterranean, Africa, the Indian Ocean and Southeast Asia. Within this framework, SMILO manages the Islands Fund, which finances concrete operations on the islands. To strengthen cooperation and solidarity between islands, the NGO coordinates an international network. More than thirty islands, members of this network, meet regularly to exchange good practices and participate in training, workshops, and international events. Advocacy actions let by SMILO network also aim to promote the good practices and the role of small islands on the international agenda (IUCN 2020, CBD Post-2020).

The NGO is supported by the French Coastal Management Agency (Conservatoire du littoral), and its activities and field projects are supported by international actors, such as the French Facility for Global Environment, the Prince Albert II of Monaco Foundation on sustainable waste management in the Mediterranean, the Ministry of Ecological and Inclusive Transition, the European Interreg Maritimo France-Italy 2014-2020 program, and the French Embassy in Croatia.

SMILO NGO calls on a service provider for the creation of videos and photos to strengthen the communication activities of the NGO, in particular within the framework of the project supported by the French Fund for the Global Environment (FFEM) and the project supported by the Prince Albert II of Monaco Foundation.

French Facility for Global Environment - Small Sustainable Islands Project

This project supports the development of SMILO until June 2021, in particular the actions led on the first small islands engaged in the labelling process. The supported actions aim to strengthen the islands’ technical capacities and knowledge in the fields of water, energy, waste, biodiversity, and landscapes. This project encourages the emergence of a new governance model. It also aims to give islands access to training tools and help from thematic experts. The creation of the Islands Fund provides a financial support to implement the concrete and priority operations identified in the islands’ territorial diagnosis and strategic plan. This project is co-managed by the Europe and International Delegation of the French Coastal Management Agency. 

Prince Albert II of Monaco Foundation –Sustainable Waste Management in the Mediterranean Project

This project focuses on 5 island sites: the Levant Island and the Lavezzi Archipelago (France), Tavolara (Italy), the Kerkennah Archipelago (Tunisia) and the Island of Zlarin (Croatia). It provides technical and financial support to these islands to set up concrete sustainable and innovative waste management operations, and to strengthen local policies on waste management. The islands’ good practices will be shared in SMILO network, so that all the small islands can benefit from a feedback. The pilot sites managers will promote them during international events and workshops.

II-    Tender objectives (summary of the invitation to tender)

The tender aims to support the NGO communication efforts in promoting its mission as well as the field projects supported by the French Facility for Global Environment and the Prince Albert II of Monaco Foundation. The service provider will produce a series of videos and photos to present SMILO and its partners’ field operations in favor small islands’ sustainable development.

More specifically, the tenders will be asked to:

- Produce 6 short videos (2-3 minutes maximum):

•    1 video presentation of SMILO,

•    2 videos to promote the project results supported by the French Facility for Global Environment (FFEM),

•    3 videos to promote the project results supported by the Prince Albert II of Monaco Foundation (FPA2),

•    Taking photos (20 to 30 photos per site visited).

The service provider will have to travel to the “FPA2” islands of Kerkennah (Tunisia), Zlarin (Croatia), Levant (France); and on the FFEM islands of Gorée (Senegal), and Principe (Principe and Sao Tomé).

The ultimate goal of SMILO's communication is to raise awareness of the conservation on small islands and to promote the role of these “laboratory” territories, actors of the ecological transition. For each category of videos, specific communication objectives have been identified (see Section III, Terms of references, annexed file).

Video style: SMILO is looking for creative and engaging videos. The use of new technologies is highly desirable. The aim is to find the right balance between filming the implemented operations (equipment installed, etc.), meeting islanders and local partners (interviews in particular) and capturing the beauty of the islands, to be preserved. Institutional and traditional project communication scenarios must be avoided.

IV.1     Application procedures
Candidates are invited to send their application by email to the following address: [OBSCURED] before February 28, 2020 at midnight French time.

Applications sent after this date will not be taken into account.

For any further information, please contact Sylvain Petit, SMILO Executive Secretary, at the following address: [OBSCURED]

NB: The proposals must be transmitted under conditions which allow to authenticate the candidate and its signature. The application must be the object of a date of receipt and an electronic receipt confirmation.

IV.2    Required documents
The application files must provide the following documents:
-    The present specifications with the administrative clauses, duly signed and dated (service provider stamp);
-    A technical proposal which must contain at least:
o    a short note showing the tender has understood the requirements of this invitation to tender;
o    the candidate's methodology and creative proposal to meet SMILO's expectations (including description of the equipment to be used), as well as a production schedule;
o    A description of the team members that will provide the entire service (names, skills and CVs and their references for similar services / experience of less than 3 years),
-    A detailed quote (cost estimate) indicating the costs per hour or per day, dated and signed. This quote must indicate the amounts in euros after tax;
-    One or more examples of videos in the environmental field produced by the service provider (in the form of an internet link, or attached file);
-    Bank account details showing the BIC / SWIFT and IBAN numbers.

For more information: